Registry Quick Start

RegistryLogInShotA series of short, to-the-point lessons about using the official database, called the WCA Registry. Your username and password for the Registry may be different than the one you use on this website. Feel free to change one or the other in your profile pages so they are both the same.

Lessons must be taken in order. Many folks run the Lessons on their phone or tablet, while logged in to the Registry on their laptop or desktop computer.

Once taken you can return to any lesson any time.

ASE Classroom Quiz

To assure understanding and acceptance of the ASE policies and procedures we’ve prepared this short multiple choice review document in the form of a quiz. There are only 25 items. A score of 80% or better is required to get access to the printable certificate. This certificate is your ticket to the Hands-on portion of the ASE training.

Print your certificate and bring it along with you to the shop portion of the training.
A review of the Lesson content for the ASE Classroom eLearning portion of the Accredited Skill Evaluator training.

14 – The Next Steps

Maintaining Status

Activity reports are reviewed by the Evaluations Committee annually. Skill Evaluators who have not performed at least one operational evaluation on a minimum of four different candidates over the course of one calendar year may be placed on conditional leave. They are contacted by their Chief Evaluator via phone or in person to determine if there are extenuating circumstances which prevented or hampered evaluations during that year.

After the personal conversation, the Chief Evaluator makes a determination on the Evaluator’s status or seeks the advice the Evaluation Committee. The Skill Evaluator is either returned to active status or placed on inactive status. An inactive evaluator may return to active status by completing an online qualification exam or attending an F2F training day and successfully completing either with a score of 80% or better.

Becoming a Chief Evaluator

Skill Evaluators desiring to become Chiefs petition the Board of Chiefs (Evaluations Committee). From time to time that group may reach out to established Skill Evaluators asking them to consider the role of Chief.

Criteria for elevation to Chief Evaluator shall be established by the Evaluation Committee.

The Board of Chief Evaluators (Evaluations Committee) considers petitions annualy and appoints those deemed worthy.

Next Step

You’ve completed a quick overview of the classroom portion of the Skill Evaluator accreditation training.

Your questions, concerns, comments, and suggestions for improvement should be posted in the WCA Forum area of the website

[ ].

Now, take the Quiz by clicking on the ASE Online Quiz title below this lesson. You will be asked to “register” or “log in” to take the Quiz.

You will need an 80% score or better to qualify to attend the Hands-On 1/2 day Skill Evaluator Training if you have not already completed that part of the process.

In the event you have already done the Hands-On part, then a score of 80% or better on the Quiz will complete your accreditation as a Skill Evaluator.

[ ASE Online Quiz ]

13 – Marketing

Evaluators are not assigned to a specific market area/region. Candidates requesting evaluation via the WCA web site using ZIP code search will be directed to Evaluators in their area, but may choose to work with any Accredited Skill Evaluator in the WCA family.

Evaluators may, on their own, canvass their market area for opportunities and may encourage candidates to apply for a Passport and request evaluations from the WCA by enrolling at the WCA website.

When the need for evaluations outstrips or overwhelms an existing Evaluator, s/he may be assigned a smaller market area and/or additional Evaluator(s) may be added to meet the demand.

Evaluators are independent contractors and, as such, set their own fees, reimbursement, hours, and availability. The preparation for and execution of Skill evaluations will vary from place to place. Such time as is necessary to carry out the prescribed steps set forth in the training will be required. Typical operation evaluations take between 10-30 minutes, assuming that the site and the tool/machine is ready.

12 – Evaluator Compensation

Evaluators may set any fee structure they feel is market-worthy and equitable, using guidelines from the Handbook and their training. Large, dense metropolitan areas may, for instance, have lower travel costs but higher evaluation rates, whereas larger geographic regions with lower density may experience high travel costs and lower evaluation rates due to standard of living adjustments.

Evaluators make their own business agreements with the candidates or companies. They are responsible for invoicing for their services, which may include pre-payment of some portion to assure compliance, and collecting fees from the candidates or the companies.

Evaluators do not collect any fees due to the WCA, i.e., Passport and enrollment fees, Skill Standard purchases, tool point assessment credit package purchases, Skill Certificate purchases, or any other items sold by the Program.

In a school setting, the Evaluator probably doesn’t get additional pay or a fee for being there in the classroom. Additional income might be obtained for work outside of class.

In an industrial setting the Evaluator may be a regular employee who would not get additional pay or a fee for being there evaluating company employees during the regular work day. An Evaluator from industry may, however, contract with other entities or groups of candidates for fee-based assessments.

11 – Notification Process

A section of the WCA website will be set up to manage assessment requests and scheduling. An area of the website now permits Candidates to find Accredited Skill Evaluators (ASE) by entering their ZIP code. This ‘store search’ will return a list of Evaluators within a specified radius of that ZIP code. Clicking on the name brings up details about that ASE.

Evaluators will have the ability to manage their calendar online or note that they evaluate by special arrangement or by appointment. The Candidate can contact the ASE of choice to arrange for assessment.

In the event paper/printed assessment form(s) are used, it is the responsibility of the Evaluator to log in to the WCA Registry and post the result to the candidate’s permanent record within 24 hours of the assessment.

When using the electronic iPad app [coming soon], the data is transferred to the permanent record either immediately during the assessment (when connected to the internet via a hot spot), or the next time the digital device is connected. The Evaluator shall ensure this occurs within 24 hours in any event.

NOTIFICATION OF AWARD :: It is vital that Evaluators tell either their Chief or the WCA office when a candidate accumulates enough Points to earn a Credential. Credentials can only be awarded by Accredited Chief Evaluators or the WCA office upon notice and verification of achievements.

10 – Recording and Tracking Results

SPECIAL NOTE: The WCA Registry is evolving. Some of the features mentioned in this training may not be available in the early stages.

There are two ways to record results of an Evaluation:

A – Using a clipboard with a one-page printed assessment form for each operation. These forms are available from the WCA Box source for download. They should be downloaded and printed in advance of the session based on the Candidate’s requested tools/machines/operations.

B – Using the iPad application [coming soon] which can connect directly to the Candidate’s records in the WCA Registry.

Regardless of the technique used for capturing the results of the observation, the Evaluator shall inform the Candidate of the results immediately upon the conclusion of the assessment.

Upon successful completion of the assessment, the Candidate’s evaluation sheet shall be marked and filed by the Evaluator. The official record is held in the Registry database, not the Assessment Sheets or the Passport.

Within 24 hours of the assessment(s), Evaluators are expected to input the data to the Registry.

If NOT using the iPad app, Log in to the WCA Registry [ ] using your unique user name and password. Under the “Evaluator Tools” choose candidates. Use the search box at the top to find your candidate. Enter the results using the button on the far right.

IMPORTANT :: The registry accepts and enters the data immediately. There is no Undo once the data is saved. Should you enter data incorrectly, please contact the WCA office. We will help you correct the records.

09 – Fair Observation – Code of Ethics

The validity of our program and its Passport and Certificates rests directly on the Evaluation team. Evaluations shall be equally and fairly given, and results accurately recorded on behalf of the Candidate, regardless of age, race, gender, ethnicity, national origin, political affiliation, religion, sexual orientation or veteran status.

A high level of consistency in the interpretation, application, and adjudication of the Skill Standards is vital.

An Evaluator is obliged to observe from a position of clear sight lines without distracting the Candidate or putting oneself in danger.

As a representative of the WCA and an Accredited Skill Evaluator, when you accept the position you are personally subscribing to this Code of Ethics.

08 – Candidate Relations

Evaluators are to take the role of coach rather than the position of an enforcer.

Our role should be to help our candidates succeed and achieve, not to set traps or watch them fail. (There may be instances, when evaluating advanced levels, in which a tool may be intentionally taken out of adjustment to permit the candidate to pass an adjustment-related test.)

The first contact with a Candidate will take the form of a friendly exploration of the goals of the coming assessment(s), the understanding of and comfort level with the Skill Standards to be reviewed, and the assurance that we are working together for success.

An Evaluator will prepare for a session well in advance, both in consideration of the time of the Candidate as well as to show the high level of professionalism we expect of our team. Advanced preparation results in a smoothly executed evaluation session.

As the session begins, continue to support the Candidate with the understanding that an Evaluator can not conduct training to achieve the Level, nor shall the Evaluator give direct hints to the Candidate on how to complete the operation successfully.

07 – Materials for Evaluations

The Candidate and/or the educator or employer with whom the Candidate is working will have an idea of what materials are needed for a successful evaluation. Reinforce their ideas by reviewing the materials you know are required for a given assessment when you get the request. When you arrange for the session, specify the materials required, including quantities and dimensions.

As the Accredited Skill Evaluator, you will need to come prepared with assessment forms on a clipboard/folio or your iPad loaded with them.

Single sheet assessment pages in PDF form are available from a download site to record the results of the assessments. CLICK HERE if you wish to visit the site now. The CHANGING password can be obtained by email to the Secretary of WCA. At some time in the future, these forms may be created to be completed on the computer screen. Until then you use hardcopy, and must print out the pages, which you will keep for your records. Do not send the evaluation forms into the WCA offices.

Within 24 hours of the assessment(s), evaluators are expected to input the data to the WCA Registry located at

The WCA Registry records and manages the data from you once it is received.